Your POPIA gap analysis will start with a series of interviews with key departments in your organisation that handle personal information, such as HR, IT, Sales and Marketing.
These interviews allow our team to assess your current processes and policies against POPIA requirements.
Unlike many other providers, we will include a full review of up to 20 documents as part of your POPIA gap analysis. This could include any existing POPIA documentation including policies, procedures, logs and registers.
With our vast experience in personal information privacy and protection, our clients trust us to provide expert, actionable advice to help solve even the most complex personal information protection challenges.
Our consultancy team is made up of privacy practitioners and personal information privacy experts. We support businesses of all sizes, implement and maintain their compliance standards, providing guidance on all aspects of personal information protection and how to address the risks of handling personal information.
A POPIA assessment is the first step companies need to take on their journey to compliance. The purpose of the gap analysis is to assess an organisations’ level of compliance to POPIA requirements, identify areas of non-compliance and provide an action plan to address these. Companies that conduct a POPIA readiness assessment will have a clear plan of what they need to do and how to do it, thus making the journey to compliance easy to understand and straightforward.
Our POPIA assessment involves:
Preparation of a comprehensive report that outlines:
A POPIA assessment is the first step companies need to take on their journey to compliance. The purpose of the gap analysis is to assess an organisations’ level of compliance to POPIA requirements, identify areas of non-compliance and provide an action plan to address these. Companies that conduct a POPIA readiness assessment will have a clear plan of what they need to do and how to do it, thus making the journey to compliance easy to understand and straightforward.
Our POPIA assessment involves:
Preparation of a comprehensive report that outlines:
Typically we need to speak to people that head up departments such as IT, HR, Marketing, Finance, Sales, compliance, legal and also anyone who currently has responsibility for privacy. It can also be good to speak to frontline staff that know the day-to-day job really well as they can often offer insights that managers can’t.
Typically we need to speak to people that head up departments such as IT, HR, Marketing, Finance, Sales, compliance, legal and also anyone who currently has responsibility for privacy. It can also be good to speak to frontline staff that know the day-to-day job really well as they can often offer insights that managers can’t.
Once we have finished interviewing all your team, we will write up the report, which usually takes 1 day and then the report goes through our rigorous QA process to ensure it meets our quality standards. Typically this means you will have your report within 5 working days of the last interview.
Once we have finished interviewing all your team, we will write up the report, which usually takes 1 day and then the report goes through our rigorous QA process to ensure it meets our quality standards. Typically this means you will have your report within 5 working days of the last interview.
The gap analysis is designed for organisations that may have done some bits and pieces around POPIA but don’t have an established compliance framework/programme in place. It’s really for those organisations who are starting on their journey to compliance. An audit is for those organisations who have put in place a framework/personal information management system and who want to carry out regular checks to make sure it is still operating as envisaged.
The gap analysis is designed for organisations that may have done some bits and pieces around POPIA but don’t have an established compliance framework/programme in place. It’s really for those organisations who are starting on their journey to compliance. An audit is for those organisations who have put in place a framework/personal information management system and who want to carry out regular checks to make sure it is still operating as envisaged.
As part of your POPIA gap analysis, our team will cover the following main areas of compliance:
As part of your POPIA gap analysis, our team will cover the following main areas of compliance:
Typically interviews with individuals take in the region of 1-2 hours and we will work around your schedule to find a time that is convenient. We’re happy to book different slots of different days to make it work for you. Occasionally after meetings there may be one or two follow up questions, but we can usually address these via email.
Typically interviews with individuals take in the region of 1-2 hours and we will work around your schedule to find a time that is convenient. We’re happy to book different slots of different days to make it work for you. Occasionally after meetings there may be one or two follow up questions, but we can usually address these via email.
If there are questions about the report, we can address these as part of the catch-up meeting which we normally have a few days after you have the report. If, however your question is urgent, please feel free to contact the consultant who conducted the gap analysis and they will be happy to answer any queries.
If there are questions about the report, we can address these as part of the catch-up meeting which we normally have a few days after you have the report. If, however your question is urgent, please feel free to contact the consultant who conducted the gap analysis and they will be happy to answer any queries.
When you choose our POPIA implementation service, we’ll help your business achieve and maintain compliance against POPIA. Here are just some of the areas that we can assist you with:
Achieving and maintaining POPIA compliance can bring several benefits to your business, including:
Our consultancy team is made up of privacy practitioners and personal information privacy experts. We support businesses of all sizes, implement and maintain their compliance standards, providing guidance on all aspects of personal information protection.
We understand that every organisation has different priorities and requirements, which can make an implementation process daunting. With Privacy Partners, there’s no need to worry. Our consultants work with you to ensure that your POPIA implementation plan is comprehensive yet actionable, with minimal disruption to your business.
Conducting a POPIA implementation project is a critical step in the journey to satisfy the requirements of POPIA. The purpose of an implementation project is to develop the necessary policies, procedures, processes, and documentation to achieve and maintain POPIA compliance.
In addition, a POPIA implementation project will also train staff to ensure they understand how the regulation affects their role and how they can maintain compliance in the future.
Conducting a POPIA implementation project is a critical step in the journey to satisfy the requirements of POPIA. The purpose of an implementation project is to develop the necessary policies, procedures, processes, and documentation to achieve and maintain POPIA compliance.
In addition, a POPIA implementation project will also train staff to ensure they understand how the regulation affects their role and how they can maintain compliance in the future.
We will need to involve many different people in the business from senior management down to the people on the front line. We will work with you to identify people with key responsibilities in each department so that we can involve them where required.
We will need to involve many different people in the business from senior management down to the people on the front line. We will work with you to identify people with key responsibilities in each department so that we can involve them where required.
The gap analysis is designed for organisations that may have done some bits and pieces around POPIA but don’t have an established compliance framework/programme in place. It’s really for those organisations who are starting on their journey to compliance. An audit is for those organisations who have put in place a framework/personal information management system and who want to carry out regular checks to make sure it is still operating as envisaged.
The gap analysis is designed for organisations that may have done some bits and pieces around POPIA but don’t have an established compliance framework/programme in place. It’s really for those organisations who are starting on their journey to compliance. An audit is for those organisations who have put in place a framework/personal information management system and who want to carry out regular checks to make sure it is still operating as envisaged.
Once complete, we will conduct a project wrap up meeting to run through everything we have completed. After this, we will discuss next steps which may include your own team taking over the day-to-day running of the privacy information management system, or you might decide to onboard us as your managed privacy service provider to help keep things up to date and compliant. We can also provide annual auditing for you if you decide to run your privacy management system yourself but want to make sure everything is still running correctly.
Once complete, we will conduct a project wrap up meeting to run through everything we have completed. After this, we will discuss next steps which may include your own team taking over the day-to-day running of the privacy information management system, or you might decide to onboard us as your managed privacy service provider to help keep things up to date and compliant. We can also provide annual auditing for you if you decide to run your privacy management system yourself but want to make sure everything is still running correctly.
This largely depends on the amount of work required and the resources you have available. A typical project usually takes between 9-15 days which are spread over a 2-3 month period.
This largely depends on the amount of work required and the resources you have available. A typical project usually takes between 9-15 days which are spread over a 2-3 month period.
Yes, we can work with you to identify which areas of the implementation you would like us to support you with and which areas you are happy to do yourselves. Alternatively, if resource or in-house knowledge is limited, we can support you with all of it.
Yes, we can work with you to identify which areas of the implementation you would like us to support you with and which areas you are happy to do yourselves. Alternatively, if resource or in-house knowledge is limited, we can support you with all of it.
A POPIA audit helps you understand your level of compliance, identify risks and demonstrate how personal information protection is a priority for the business.
The assessment of your policies and processes will determine if personal information is being handled appropriately across the business to ensure you are meeting your regulatory obligations.
Our consultants work with you to ensure your individual requirements are met as well as to guide you through the process and provide advice for any follow-up activities that may be required.
An opportunity for both parties to meet, for the consultant to understand more about your business and address the following:
The consultant will arrange a series of interviews with key staff who are responsible for handling personal information to audit the following areas:
A review of a sample of POPIA related documents will be conducted, examples of document to be reviewed include:
Our consultancy team is made up of privacy practitioners and personal information privacy experts. We support businesses of all sizes, implement and maintain their compliance standards, providing guidance on all aspects of personal information protection.
We understand that every organisation has different priorities and requirements, which can make an audit process daunting. Our consultants work with you to ensure that your POPIA audit is not only comprehensive with clear report findings, but also causes minimal disruption to your business..
Typically an audit is a 3-day project, but it does depend on the size and complexity of your organisation so please contact us to get an accurate quote.
Typically an audit is a 3-day project, but it does depend on the size and complexity of your organisation so please contact us to get an accurate quote.
Once we have finished interviewing all of your team, we will write up the report, which usually takes one working day. The report then goes through our rigorous Quality Assurance process to ensure it meets our usual standards. Typically this means you will have your report within 5 working days of the last interview.
Once we have finished interviewing all of your team, we will write up the report, which usually takes one working day. The report then goes through our rigorous Quality Assurance process to ensure it meets our usual standards. Typically this means you will have your report within 5 working days of the last interview.
The gap analysis is designed for organisations that may have done some bits and pieces around the POPIA but don’t have an established compliance framework in place. It’s really for those organisations who are starting on their journey to compliance. An audit is for those organisations who have put in place a framework/personal information management system and who want to carry out regular checks to make sure it is still operating as envisaged.
The gap analysis is designed for organisations that may have done some bits and pieces around the POPIA but don’t have an established compliance framework in place. It’s really for those organisations who are starting on their journey to compliance. An audit is for those organisations who have put in place a framework/personal information management system and who want to carry out regular checks to make sure it is still operating as envisaged.
We appreciate that audits can be very disruptive and so we try and be as flexible as possible in terms of booking in interviews to avoid impacting heavily on your day-to-day operations. We can spread interviews over a period of days, and we will always try and find slots that work for all. We will also advise you ahead of the audit what type of information we are likely to ask for so that you can make sure that information is at hand.
We appreciate that audits can be very disruptive and so we try and be as flexible as possible in terms of booking in interviews to avoid impacting heavily on your day-to-day operations. We can spread interviews over a period of days, and we will always try and find slots that work for all. We will also advise you ahead of the audit what type of information we are likely to ask for so that you can make sure that information is at hand.
Your report will be sent to you via a secure link in email. From here you can download the PDF report.
Your report will be sent to you via a secure link in email. From here you can download the PDF report.